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Office Manager in Anaheim, CA at EVO Payments, Inc.

Date Posted: 1/21/2019

Job Snapshot

Job Description

We are excited to welcome a dynamic Office Manager to our growing Anaheim team. Join the team behind one of the world's largest financial technology providers. EVO Payments Inc. is a leading publicly traded payments processor servicing 600,000 merchants, and licenses across 50 countries in Europe and North America.

Why work at EVO?

  • Learn from and grow with a worldwide payments industry leader
  • Benefit from global career opportunities and advancement
  • Thrive in a collaborative culture that supports innovation
  • Take advantage of a supportive work-life balance
  • Enjoy a competitive salary and a comprehensive benefits package: 401k with match, generous paid time off, medical, dental, vision coverage plus health savings accounts and much more

Why is the role open? We're growing by leaps and bounds through numerous acquisitions and our recent successful IPO. Our unique and diverse culture nurtures and supports personal and professional growth, facilitating internal promotion. Our substantial growth and internal promotions have allowed us the opportunity to add extraordinary talent to our team!

The goal of the role: Our Office manager supports the company operations by organizing and coordinating office operations, procedures and resources to enable administrative effectiveness and efficiency. This position will also liaise with HR for interviews, new hires, and existing employees as necessary.

What will you be doing?

  • Organize and coordinate office operations, procedures and resources to facilitate organizational effectiveness and efficiency
  • Provide administrative assistance to all senior management and assist senior management with project and research as needed
  • Maintain office services by controlling correspondence; maintaining filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Achieve HR and Payroll objectives by being a liaison between HR and employees; preparing new hire paperwork and delivery; meet, greet and orient new hires; approve and prepare payroll adjustments and special request forms; and train new hires on the use of the Time and Attendance system
  • Liaise with HR to ensure the administration of the Performance Appraisals is complete, and the receipt and delivery processes by employees are adhered to
  • Create and assign project numbers and PO numbers as needed to facilitate payment by Accounts Payable; and ensuring Management is adhering to PIR/CAR procedures for the budget year
  • Approve PO numbers up to $1,500.00 and forward any PO numbers greater than $1500.00 to Manager for signed approval
  • Ensure security, integrity and confidentiality of office data
  • Establish and monitor procedures for record keeping
  • Maintain office correspondence e.g. mail distribution, package shipment, phone reception
  • Organize and communicate about company functions such as meetings, conferences, luncheons and holiday parties
  • Schedule conference and training rooms for meetings and interviews
  • Ensure an adequate supply of stationery and equipment in the office
  • Perform document scanning for all EVO Anaheim employees
  • Ensure a safe and secure work environment for employees by maintaining the general upkeep of the facility and reporting any issues to appropriate vendor
  • Maintaining the office equipment and scheduling repairs whenever necessary
  • Ensure that any changes to office schedules, policies or procedures are commutated to employees
  • Conform with and abide by all federal, state, local regulations, EVO’s Corporate Policies and Procedures, and instructions.
  • Participate in any/all training and educational activities necessary to fulfill at least the minimum requirements specified in your department goals.
  • Practice and comply with all regulations promoting a safe and healthy work environment (i.e. OSHA).
  • Adhere to privacy; confidential, proprietary company policies and procedures (i.e. HIPAA).

You could be a great fit with these qualifications:

  • High School or equivalent experience and a minimum of 3 to 5 years of experience in an administrative position within credit card processing or related industry
  • Associates degree preferred
  • Knowledge of clerical procedures and practices
  • Knowledge of business management, accounting, administrative and human resources procedures and practices
  • Strong analytical and organizational skills
  • Excellent interpersonal skills
  • Ability to use logic and reasoning to render sound business judgment
  • Attention to accuracy and detail in processing information
  • Ability to maintain confidentiality
  • Ability to establish priorities, work collaboratively, and meet objectives
  • Must have a positive attitude and excellent customer service skills
  • Possess strong telephone customer service etiquette
  • Possess professional oral and written communication skills
  • Bilingual a plus High energy, results-oriented individual with ability to function effectively
  • Ability to manage multiple projects and initiatives
  • Ability to work in a fast-paced work environment
  • Multi-task and work independently as well as in a dynamic team environment
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, and SharePoint)
  • Upon accepted offer, you will be required to submit to a pre-employment drug test and background check

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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